1. Superintendent Niklaus called the meeting to order at 7:00 p.m. 2. Board members present were: Michael Schmidt, Mary Barkley Brown, Norman Planer, Bryan Bruns, Myron Morris and Michael Dougherty. Student Representatives Matt Malmberg and Lindsey Lumley and Superintendent Niklaus were also present. 3. Schmidt moved to approve the agenda with the following change and addition: Change item to 8.a.1. Bendix air conditioning Add as item 8.a.2. Review of weight room remodeling Dougherty seconded. The motion passed unanimously. 4. Organizational Business for 2004: a. Election of Board Chairperson: Schmidt nominated Brown. Niklaus closed nominations. Board approved nomination unanimously. Brown is the 2004 Chairperson. b. Election of Board Vice-Chairperson: Brown nominated Schmidt. Brown closed nominations. Board approved nomination unanimously. Schmidt is the 2004 Vice-Chairperson. c. Election of Board Clerk: Bruns nominated Dougherty. Brown closed nominations. Board approved nomination unanimously. Dougherty is the 2004 Clerk. d. Election of Board Treasurer: Schmidt nominated Planer. Brown closed nominations. Board approved nomination unanimously. Planer is the 2004 Treasurer. e. Board members volunteered as committee representatives as follows and Board approved unanimously: Policy Committee: Planer and Bruns Finance Committee: Bruns and Morris Facilities Committee: Morris and Brown Classified Staff: Dougherty and Schmidt Licensed Staff: Planer and Morris Administrative Staff: Brown and Bruns Curriculum Advisory: Dougherty as representative and Planer as alternate MAWSECO: Planer as representative and Schmidt as alternate Wright Tech Center: Schmidt as representative and Brown as alternate MSHSL: Dougherty as representative and Bruns as alternate Community Education: Schmidt as representative and Planer as alternate Bendix Advisory: Bruns as representative and Dougherty as alternate Middle School Advisory: Brown as representative and Dougherty as alternate High School Advisory: Morris as representative and Brown as alternate Athletics/Activities: Dougherty as representative and Schmidt as alternate 5. Committee Reports: a. Advisory Committees: Bruns reported on the January 13, 2004 Bendix Elementary meeting. Brown reported on the January 6, 2004 Middle School meeting. Morris noted that there was no High School meeting. Dougherty reported on last week’s Athletic/Activities meeting. b. Student Representatives: Malmberg reported on Snow Week activities planned at the high school for February 9-13, 2004. c. Wright Technical Center (WTC): Schmidt reported on the January 6, 2004 meeting. d. MAWSECO: Planer reported on the December 16, 2003 meeting. e. Minnesota State High School League (MSHSL): Dougherty reported on the last meeting. He also noted that Lindsey Lumley and Jim Schultz were chosen as the MSHSL Academics, Arts and Athletics (AAA) award recipients representing Annandale High School. f. Curriculum Advisory Committee (CAC): Niklaus reported on the last meeting. g. Community Education: Schmidt noted that there was no meeting. h. Negotiations: It was noted that the Annandale Custodial Association’s (ACA) bargaining is on-going and that the Annandale Principal’s Association (APA) will be addressed later in the agenda. 6. Community Concerns and Comments: None Presented. 7. Planer moved to approve the following under a consent agenda. Dougherty seconded. Dougherty, Planer, Morris, Brown and Schmidt voted in favor; Bruns abstained. The motion passed. a. Minutes from the December 15, 2003 regular board meeting. b. December Periodic Bills: Checks #020729 – #020786 Checks #020792 – #020965 General $118,114.94 Food Service $20,246.80 Transportation $105,625.18 Community Services $8,515.90 Capital Expenditure $35,740.27 Trust and Agency $0.00 Total $288,243.09
c. December Payroll Bills: Checks #020787 – #020791 Checks #020966 – #020984 Checks #168900 – #169031 = 2411 Checks #169032 – #169056 = Retro Pay Run Checks #169057 – #169180 = 2412 General $904,466.23 Food Service $21,261.09 Community Services $28,504.89 Capital Expenditure $361.68 Total $954,593.89
d. January Computer Bills: Checks #021098 – #021164 General $34,722.90 Food Service $25,714.20 Transportation $0.00 Community Services $4,740.36 Capital Expenditure $7,890.60 Trust and Agency $0.00 Total $73,068.06
e. Cash Treasurer’s Report for the period ending December 31, 2003: General Fund Cash $1,312,341.97 Food Service Cash $23,039.04 Transportation Cash -$430,729.50 Community Services Cash $167,848.72 Capital Expenditure Cash -$481,918.06 Debt Service Cash $493,621.70 Trust and Agency Cash – Playground $693.74 Trust and Agency Cash – Scholarships $16,274.73 Sub Total $1,101,172.34 Investment – General Fund CD $809,782.40 Investment – Bond Refunding $0.00 Investments – Scholarship Fund $50,679.61 Sub Total $860,462.01 Total $1,961,634.35
f. Donations with a letter of thanks: 1. $20,000.00, from the Harper Family Foundation, to be applied toward the scholarship fund. 2. $8,750.00, from the Annandale Lion’s Club, to be applied toward the scholarship fund. 3. $2,000.00, from the Maple Lake Veterans of Foreign Wars, to be applied toward the scholarship fund. 4. $465.00, from the Central Minnesota Arts Board, to be applied toward the grade 3 story telling project. 5. Labor and paint, from R&R Painting, associated with the painting of the elementary flag pole. 6. $5,000.00, from Innocast Corporation – $2,000.00 to be applied toward the music program and $3,000.00 to be applied toward the gifted and talented program. g. Mark Casey’s resignation as Community Education Director effective January 15, 2004. James Olson’s retirement as high school science teacher effective June 5, 2004. h. School District Auditor: Larson, Allen, Weishair & Co., LLP Official Newspaper: Annandale Advocate Official Depositories: Annandale State Bank, MN School District Liquid Asset Fund – Cadre Securities, Inc., U. S. Bank, NA, Wells Fargo Bank of MN, NA School District Attorneys: Rider, Bennett, Egan & Arundel, Ratwik, Roszak & Maloney, Rossini, Nelson & Rossini, Knutson, Flynn & Deans School Board Per Diem: $45 for regular meetings, $90 for meetings in excess of four hours i. Lane change requests: Jennifer Gazdzik from BA to BA+10 Ardis Nelson from MA+20 to MA+30 8. Unfinished Business: a.1. Vaughn Dierks and Kevin Marshall of Wold Architects and Engineers reviewed the 14 bids that were opened on January 15, 2004 to replace the air conditioning system at Bendix Elementary with the low bidder being LBP Mechanical, Inc. with a bid of $248,000. This will be addressed further in agenda item 9.f. a.2. Principal Ofstedal and Vaughn Dierks and Kevin Marshall of Wold Architects and Engineers reviewed possible options for remodeling of the high school weight room. b. City Administrator Mark Casey and Superintendent Niklaus representing a committee that is studying the current and long term needs for outdoor athletic/recreational facilities in the Annandale area reviewed the committee’s general consensus statements, the school and city relationship and the committee’s recommendations. 9. New Business: a. Kindergarten Teacher Katie Zuehlke and Principal Reimer updated the Board on the progress of the optional all day Kindergarten program. b. Tennis Coach Melissa DeZeeuw and Athletic Director Dennis Harmoning presented a proposal to add girl’s tennis as a competitive sport for the 2004-05 school year. c. Bruns moved to approve the Master Agreement with the Annandale Principal’s Association for the 2003-04 and 2004-05 school years. Dougherty seconded. The motion passed unanimously. A copy of the agreement is on file at the District Office and is available for public review. d. Superintendent Niklaus updated the Board on the plans for interviewing for the Community Education Directors vacancy. e. Business Manager Partridge and Superintendent Niklaus presented a mid-year analysis of the 2003-04 school budget. Schmidt moved to approve the revised 2003-04 school year budget as follows: Revenue Expenditure General- Unappropriated $12,412,988 $12,200,762 Transportation $776,535 $1,020,456 Designated Fund Balance $1,170 $105,000 Capital Expenditure $873,428 $987,554 Food Service $574,551 $593,310 Community Service $624,285 $640,968 Debt Redemption $731,026 $932,987 TOTAL $15,993,983 $16,481,037 ========= ========= Planer seconded. The motion passed unanimously. f. Planer moved to approve the low base bid of $248,000 from LBP Mechanical, Inc. to replace the air conditioning system at Bendix Elementary. Morris seconded. The motion passed unanimously. g. Business Manager Partridge and Superintendent Niklaus reviewed budget projections for the 2004-05 school year. h. Member Schmidt introduced the following resolution and moved its adoption: RESOLUTION DIRECTING THE ADMINISTRATION TO MAKE RECOMMENDATIONS FOR REDUCTIONS IN PROGRAMS AND POSITIONS AND REASONS THEREFOR. WHEREAS, the financial condition of the school district dictates that the school board must reduce expenditures, and WHEREAS, this reduction in expenditure must include discontinuance of positions and discontinuance or curtailment of programs, and WHEREAS, a determination must be made as to which teachers’ contracts must be terminated and not renewed and which teachers may be placed on unrequested leave of absence without pay or fringe benefits in effecting discontinuance of positions, BE IT RESOLVED, by the School Board of Independent School District No. 876, as follows: That the School Board hereby directs the Superintendent of Schools and administration to consider the discontinuance of programs or positions to effectuate economies in the school district and reduce expenditures, make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions. The administrative recommendation for reduction in programs and positions is to total $600,000. The motion for the adoption of the foregoing resolution was duly seconded by Member Planer and upon vote being taken thereon, the following voted in favor thereof: Schmidt, Brown, Planer, Bruns, Dougherty and Morris and the following voted against the same: None whereupon said resolution was declared duly passed and adopted. 10. Information Items: a. Superintendent Niklaus noted that the 2003-04 school year audit has been completed and mailed to Board members. b. Superintendent Niklaus reviewed the status of the final seniority list. c. Brown and Superintendent Niklaus reviewed the status of calendar planning for 2004-05. d. Brown noted that the next regular school board meeting is scheduled for Tuesday, February 24, 2004 at 7:00 p.m. in the Middle School Music Room. 11. Dougherty moved to adjourn at 9:17 p.m. Planer seconded. The motion passed unanimously. The next regular school board meeting is scheduled for Tuesday, February 24, 2004 at 7:00 p.m. in the Middle School Music Room. Respectfully submitted, Michael Dougherty, Clerk A copy of the official minutes is on file at the District Office and is available for public review.
